Guide · 6 min read
How to sync Google and Outlook calendars
Independent consultants live in two calendar worlds: Google for some clients, Outlook for others. Here is how to keep them in sync without copying events by hand.
If you have a Gmail account for personal work and a Microsoft 365 account from a client, you have probably been double-booked. A client sends a Teams invite that lands in Outlook while your Google Calendar already has a call. Neither calendar knows about the other, so scheduling assistants and booking links keep offering time that is not really free.
The manual fix — copying every event from one calendar to the other — breaks fast. Invites get lost, time zones drift, and private details leak into accounts that do not need them. The better approach is to sync Google and Outlook calendars automatically, keeping each account independent while sharing only the busy times.
One change in Gmail Calendar appears instantly in Outlook
No manual exports, imports, or ICS subscriptions
Private busy blocks hide meeting details across accounts
Works with Google Workspace, Outlook.com, and Microsoft 365
How Orbyt does it
One busy layer across both calendars
Orbyt does not merge your Google and Outlook accounts. It watches each calendar and writes a neutral “Unavailable” block into the others whenever a real commitment appears. That means every scheduler — Calendly, Microsoft Bookings, Google appointment slots, or a client’s own tool — sees the same truth.
See it in action
A Google Calendar event becomes a private Outlook block — and the other way around.
Connect your calendars
Sign in to Orbyt and add each Google and Outlook calendar you want to sync. One OAuth flow per provider keeps setup under two minutes.
Choose what counts as busy
Orbyt reads the real free/busy status of every event. Accepted meetings, tentative holds, and all-day blocks are respected automatically.
Let the sync run
When a new event lands on Google, Orbyt writes a private “Unavailable” block to Outlook — and vice versa. Both calendars stay accurate without merging accounts.
For independent consultants
Stop context-switching between client stacks
Client privacy
Details stay in the calendar they belong to. Cross-calendar blocks are title-free.
Real-time updates
Rescheduled meetings update everywhere, so your availability is never stale.
Booking links that work
Scheduling pages see true availability across both Google and Outlook.
Whether you are a fractional CMO with three Google Workspace clients and two Microsoft teams, or a solo consultant with one personal Gmail and one client Outlook, the result is the same: a single source of truth for your time.
Frequently asked questions
Do I need a Google Workspace or Microsoft 365 admin to sync?
No. You authorize Orbyt with your own Google or Microsoft account. If you manage a work calendar, standard OAuth permissions are enough.
Will clients see my personal meeting details?
No. Orbyt writes private busy blocks that contain no title, attendees, or location. Only the time slot is shared.
How fast does the sync happen?
New events and updates typically sync within minutes. Background refresh keeps availability current without manual action.
Can I sync more than one Google and one Outlook calendar?
Yes. Orbyt supports multiple calendars from each provider, so you can include personal, client, and shared calendars in the same view.
Sync Google and Outlook calendars today
Start your free trial and connect your first calendars in under two minutes.
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